How to organize an inclusive and accessible conference

I was asked by Brady Yano to offer feedback on the awesome OpenCon Diversity, Equity and Inclusion report that will be publishing as a PDF document in the second week of July.

I love that OpenCon is making their values explicit and transparent and connecting them to how they do their work:

Central to advancing Open Access, Open Data, and Open Education is the belief that information should be shared in an equitable and accessible way. It is important to us that OpenCon reflects these values—equity, accessibility, and inclusion—both in our communities and in the design of our conference. We recognize that although the Open movements are global in nature, privileged voices are typically prioritized in conferences while marginalized ones are excluded from the conversation. To avoid creating an environment that replicates power structures that exist in society, OpenCon does its best to design a meeting that (1) is accessible and inclusive, (2) meaningfully engages diverse perspectives, and (3) centers conversations around equity.

I also love that they’re being transparent about their process and self assessment publicly. I’d love to see more organizations do this.

In preparing feedback on this document I found myself referencing other documents that I’ve found useful. April Hathcock recently seeded a list of women who work in “open” and put it out for the wider community to add to.

Inspired by April’s approach I’ve put some resources for event organizers on inclusion and accessibility together in a Google Doc. This is open for editing, so please add other resources, beef up the annotations or organize the content in a more useful way.